greenLRChapter 6 - Mitigation Strategy
Appendix A - Federal Requirements for Local Mitigation PlansgreenR

CHAPTER 7

2009 Marshall County Multi-Hazard Mitigation Plan


Chapter 7 - Plan Maintenance Process

7.1 Federal Requirements for the Plan Maintenance Process 7.2 Summary of Plan Updates 7.3 Monitoring, Evaluating and Updating the Mitigation Plan 7.4 Incorporation of the Mitigation Plan into Other Planning Mechanisms 7.5 Continuing Public Participation in the Plan Maintenance Process

7.1 Federal Requirements for the Plan Maintenance Process

This chapter of the Plan addresses the Plan Maintenance Process requirements of 44 CFR Sec. 201.6 (c) (4), as follows:

"Sec. 201.6 (c) Plan content. The plan shall include the following:

(4) A plan maintenance process that includes:

(i) A section describing the method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle.

(ii) A process by which local governments incorporate the requirements of the mitigation plan into other planning mechanisms such as comprehensive or capital improvement plans, when appropriate.

(iii) Discussion on how the community will continue public participation in the plan maintenance process."

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7.2 Summary of Plan Updates

Table 7-1 summarizes changes made to the 2004 plan as a result of the 2009 plan update, as follows:

Table 7-1. Summary of Plan Updates

Section

Change

7.1

Ongoing Monitoring of the Plan

More active monitoring and streamlined plan amendment process.

7.2

Evaluating the Plan

Revised guidance regarding annual evaluation of plan status; subcommittee oversight of plan implementation at discretion of the HMPC.

7.3

Plan Update Process

Refined and updated process from 2004 version.

7.4

Incorporation of the Mitigation Plan into Other Planning Mechanisms

Five-year compilation and review of all local planning mechanisms.

7.5

Continuing Public Participation in the Plan Maintenance Process

New public participation opportunities to be continuously monitored and annually evaluated.

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7.3 Monitoring, Evaluating, and Updating the Mitigation Plan

7.3.1 Ongoing Monitoring of the Plan

The Hazard Mitigation Planning Committee's (HMPC) ongoing review process throughout the year should continually monitor the current status of the mitigation measures scheduled for implementation. Ongoing status reports of each jurisdiction's progress will be reviewed by the EMA Director and representatives from the HMPC and should include the following information:

The ongoing review process may require adjustments to the selection of mitigation measures, priorities, timelines, lead responsibilities, and funding sources scheduled in the Community Mitigation Action Programs presented in Chapter 6 -"Mitigation Strategy." In the event modifications to the plan are warranted as a result of the annual review or other conditions, the HMPC will oversee and approve all amendments to the plan by majority vote of a quorum of HMPC members. Conditions that might warrant amendments to this plan would include, but not be limited to, special opportunities for funding and response to a natural or man-made disaster. A copy of the plan amendments will be submitted by the Marshall County EMA to all jurisdictions in a timely manner and filed with the Alabama EMA.

7.3.2 Evaluating the Plan

Within sixty days following a significant disaster or an emergency event having a substantial impact on a portion of or the entire Marshall County area or any of its jurisdictions, the HMPC will conduct or oversee an analysis of the event to evaluate the responsiveness of the Mitigation Strategy to the event and the effects on the contents of the Risk Assessment. The Risk Assessment should evaluate the direct and indirect damages, response and recovery costs (economic impacts) and the location, type, and extents of the damages. The findings of the assessment should determine any new mitigation initiatives that should be incorporated into this plan to avoid similar losses from future hazard events. The results of the assessment will be provided to those affected jurisdictions for review. These results also provide useful information when considering new mitigation initiatives as an amendment to the existing plan or during the next five-year plan update period.

The HMPC will oversee an annual evaluation of progress towards implementation of the Mitigation Strategy. Any discussions and reports by the HMPC should be documented. When the plan is next revised, the evaluation findings can clearly justify and explain any revisions. In its annual review, the HMPC should discuss the following topics to determine the effectiveness of the implementation actions and the need for revisions to the Mitigation Strategy:

The HMPC may create subcommittees to oversee and evaluate plan implementation. This will be done at the Committee's discretion.

7.3.3 Plan Update Process

Any of the following situations may require a review and update of the plan:

As stated above in Section 7.3.2, the HMPC will convene within 60 days of a significant disaster to discuss the potential need for any amendments to the plan. If there are no significant disasters which trigger an update, the current Federal guidelines require a five-year update.

The Marshall County EMA will release or publish a notice to the public that an update is being initiated and provide information on meeting schedules, how and where to get information on the plan, how to provide comments on the plan, and opportunities for other public involvement activities. The EMA will then convene the HMPC and with the assistance of EMA staff or a consultant, as deemed necessary, carry out the steps necessary to update the plan.

The initial steps for the five-year update to this plan should begin nine to twelve months before the current FEMA approval expiration, which takes into consideration the 90 day review process by the Alabama EMA and FEMA. Additional time for planning grants may require up to an additional year added to the start date. Once the Hazard Mitigation Planning Committee has been organized to oversee the update, the following steps will take place in order to facilitate the process:

Step 1. Review of the most recent FEMA local mitigation planning requirements and guidance.

Step 2. Evaluation of the existing planning process and recommendations for improvements.

Step 3. Examination and revision of the risk assessment, including hazard identification, profiles, vulnerabilities, and impacts on development trends, to ensure accuracy and up to date information.

Step 4. Update of mitigation strategies, goals and action items, in large part based on the annual plan implementation evaluation input.

Step 5. Evaluation of existing plan maintenance procedures and recommendations for improvements.

Step 6. Comply with all applicable Federal regulations and directives.

Ninety days prior to the anniversary date, a final draft of the revised plan will be submitted to the Alabama EMA for review and comments and then to FEMA for conditional approval. Once FEMA Region IV has issued a conditional approval, the updated plan will be adopted by all participating jurisdictions.

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7.4 Incorporation of the Mitigation Plan into Other Planning Mechanisms

This plan supplements the most recent edition of the Marshall County Emergency Operations Plan, which is administered through the Marshall County Emergency Management Agency. Further, each governmental entity will be responsible for implementation of their individual Community Mitigation Action Programs based on priorities, funding availability, capabilities, and other considerations described in Chapter 6 “Mitigation Strategy.” Because the 2009 Marshall County Multi-Hazard Mitigation Plan is a multi-jurisdictional plan, the mechanism for implementation of the various mitigation measures through existing programs may vary by jurisdiction. Each jurisdiction�s unique needs and capacities for implementation are reflected in its respective mitigation action program.

The Hazard Mitigation Planning Committee recognizes the importance of fully integrating hazard mitigation planning and implementation into existing local plans, regulatory tools, and related programs. This plan is intended to influence each jurisdiction�s planning decisions concerning land use, development, public facilities, and infrastructure. Any updates, revisions, or amendments to the Marshall County Emergency Operations Plan, local comprehensive plans, capital improvement budgets or plans, zoning ordinances and maps, subdivision regulations, building and technical codes, and related development controls should be consistent with the goals, objectives, and mitigation measures adopted in this plan. Each jurisdiction�s commitment to this consistency is reflected in its respective mitigation action program. As part of the subsequent five-year update process, all local planning mechanisms should again be reviewed for effectiveness, and recommendations for new integration opportunities should be carefully considered. This type of evaluation was performed in the 2009 update and should follow in the next update cycle.

Multi-hazard mitigation planning should not only be integrated with local planning tools but into existing public information activities, as well as household emergency preparedness. Ongoing public education programs should stress the importance of managing and mitigating hazard risks. Public information handouts and brochures for emergency preparedness should emphasize hazard mitigation options, where appropriate.

Of particular importance to incorporating hazard mitigation planning into other planning programs, is the Marshall County EMA�s commitment to full integration of natural and man-made hazards mitigation planning into its comprehensive emergency operations planning program and associated public emergency management activities, to the furthest possible extent.

7.5 Continuing Public Participation in the Plan Maintenance Process

A critical part of maintaining an effective and relevant multi-hazard mitigation plan is ongoing public review and comment. Consequently, the Hazard Mitigation Planning Committee is dedicated to direct involvement of its citizens in providing feedback and comments on the plan throughout the five-year implementation cycle and interim reviews.

To this end, copies of this 2009 Marshall County Multi-Hazard Mitigation Plan will be maintained in the offices of the Marshall County EMA and the principal offices of all of the jurisdictions that participated in the planning process. After adoption, a public information notice will inform the public that the plan may be viewed at these offices or on the Web. The Marshall County EMA Web site at http://www.marshallema.org contains a link to download an on-line copy of the plan. Public comments can be mailed, e-mailed, or phoned in to the Marshall County EMA.

Public meetings will be held when significant modifications to the plan are required or when otherwise deemed necessary by the Hazard Mitigation Planning Committee. The public will be able to express their concerns, ideas, and opinions at the meetings. At a minimum, public hearings will be held during the annual and five-year plan updates and to present the final plan and amendments to the plan to the public before adoption. Public opinion surveys are conducted during the community meeting and public involvement activities required for the five-year update and may be periodically administered by the Marshall County EMA.

Extensive public involvement activities initiated by the 2009 planning process are well documented in Appendix H "Community Involvement Documentation." Many of these activities will continue throughout the five-year implementation cycle and be evaluated for effectiveness at least annually by the Hazard Mitigation Planning Committee. Moreover, the public outreach goal of this plan and the associated objectives and mitigation measures commit each locality to implement a range of public education and awareness opportunities. The constant monitoring of these programmed mitigation actions assures ongoing public participation throughout the plan maintenance process.

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